- Biometric Time Clock
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Fast, reliable and affordable technology
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Student’s single fingerprint used for clocking in and out
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Practically eliminates fraud / cannot clock friends in or out
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No cards or badges to forget or lose
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Audible and visual identification
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Visual and audible punching "In" and "Out" feedback
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Capability to round punch times to 1,5,6,10 and 15 minutes
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Can round punches to the nearest, always up, always down and more
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System can play students name or play any other sounds when punching in and out
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Student's photo appears on screen during punch in and out
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System automatically tells you who forgot to punch in or out, and handles
situation based on rules you create
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Manage raw time clock punches
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Post-facto rounding and re-rounding of time
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Easily make corrections to erroneous punches
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Unlimited number of custom schedules can be created
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Many configurable schedule-based rules (earliest-in time, latest-out, forced
breaks & more!)
- Lead / Prospect Tracking
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Track contact history for all leads, including history of mailings
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Lead / prospect photos for immediate identification and recognition
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Recruiter notes
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Customizable referral information & tracking
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Customizable statuses
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Upon enrollment, automatically calculate tuition, charges, as well as contract
end date and maximum allowed end date
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Full-featured reporting
- Form-Letters &
Documents
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Create marketing campaigns, contracts, student warnings, surveys and more
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Set of sample letters and contracts
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All letters are editable and configurable
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Letters can have your letterhead and footer
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Ability to include any desired database fields in the letters through simple
editor interface
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Letter generation for only specified students or leads
- Student Demographics
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All pertinent demographics tracking including student photos for immediate
recognition
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Scheduled hours versus actual hours
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Predicted graduation date based on current progress
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Predicted overtime amount due based on current progress
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Student notes
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Alumni tracking and follow-up
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Contact history and tracking including all mailings
- Student Accounts
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Track all charges and payments
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Payments related to specific charges
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Automatically generate overtime charges (if desired)
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Configurable charge and payment types including Title-IV funds
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Return to Title IV report and NACCAS student refund reports
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Full-featured financial reporting and reports
- Grades & Requirement
Tracking
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Track tests, services performed, dates and scores
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Satisfactory progress tracking and configurable probation statuses
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Configurable weights (separate grade weights for different activities if
desired)
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Configurable activity-types (Practical, Theory, Clinic / Non-Clinic, etc.)
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Can track required hours for different theory classes or services performed
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Can track required number of services performed for each service
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Track overall average as well as separate averages by test-type
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Full-featured Grades & Scores reporting and reports
- Extended Absence Tracking
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Can create open or closed ended planned absences
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Configurable absence reasons
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Automatically exclude excused absences from attendance reporting
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Automatically change student status (to Leave of Absence or off LOA for
example) when configured time arrives
- Student Follow-Up
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Track success rates and NACCAS outcomes
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Track eligibility for employment
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Follow-up notes
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Contact and document tracking
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Employment information
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Track exam history, pass/fail, dates and exam types
- Standard Reporting
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State reporting
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NACCAS and other regulatory reports
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Robust set of pre-configured reports & form-letters
- Administrative and
Program Management
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Fully customizable programs of study
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Configure Satisfactory Progress requirements
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All charges, fees and tuition amounts are configurable
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All requirements (required hours, required services) are configurable
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Fully customizable holidays (ability to add snow-days, school-closed days)
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Holidays and school-closed days automatically figure in to attendance and
scheduled hours
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10 years worth of Federal holidays pre-configured
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Fully customizable schedules down to which hours in each day including lunches
& breaks
- Security Management
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Security is applied to user groups (roles) that you specify, simplifying
security management (example: Administrators, Admissions, Instructors,
Students, etc.)
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Access may be controlled for an entire screen, a button on a screen, or down to
any field on any screen or report
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Restricting access to one piece of data (ex. Social Security Number), will
automatically apply this restriction to anywhere that data appears in the
system be it on screens, reports or searches